Use Case: Admitted Students' Day

18 Sep 2024
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Use Case: Admitted Students' Day

Updated on 18 Sep 2024
5 Minutes to read

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Admitted students are invited to spend the day at Blackthorn University to learn more about the student experience. Whether a student is about to graduate from high school, is transferring from another university, or is coming to Blackthorn University from abroad, there are multiple paths to success.

Date: April 12, 2025
Time: 9:00 am - 3:00 pm
Location: Currier Student Center at 200 E. Monroe St, Chicago, IL 60601

Scenarios

Visibility Rules

International Student Session

Last year, we encountered a problem when students interested in studying abroad attended the International Student Q&A session. This confusion made it difficult for our students from other countries to attend.

This year, we added a visibility rule that allows only students (Contact) whose country (Mailing Country) does not equal the United States to see and register for the International Student Q&A session.

(The BT Rule references data the student provided in their submitted application. This feature is also compatible with Person Account!)

Major-specific Course Selection Workshops

For the major-specific course selection workshops, we added a visibility rule that says Contacts with Undergraduate Major = “[major]” and Persona = “Student” can see and register for the workshop for their major.

We also set Extend Visibility to Account to “True” so that the student’s parents can see the Session and register their child.

We left Extend Eligibility to Account blank so that parents cannot register themselves or their students' younger siblings for the students-only workshop.

New Fields

For this use case, we added three fields to the Contact object: Persona, Student Status, and Undergraduate Major.

Field: Student Status
- Data Type: Picklist
  - First Year
  - Transfer
Field: Undergraduate Major
- Data Type: Multi-select Picklist
  - English
  - Engineering
  - Physics
Field: Persona
- Data Type: Picklist
  - Student
  - Parent
  - Sibling

Event Items

Incoming Students

Public Item Name = “Incoming Student”
Type = “Main event ticket”
Visibility Rule = “Student Event Item”

Parents

Public Item Name = “Parent”
Type = “Main event ticket”
Visibility Rule = “Parent Event Item”

Siblings

Public Item Name = “Sibling”
Type = “Guest”
Visibility Rule = “Sibling Event Item”

Sessions

Students Only

Engineering Course Selection Workshop

Lisa Quintz is an academic advisor in the Engineering department, specializing in mechanical and civil engineering tracks. She is known for her practical advice on internships, co-ops, and career preparation in engineering fields.

Spencer Hall, Room 100
10:00 am - 11:00 am
11:00 am - 12:00 pm

Visibility Rule = “Session: Engineering Course Selection”

English Course Selection Workshop

John Taylor is an academic advisor for English majors. With a deep love for literature and writing, he enjoys helping students explore their literary passions and guiding them toward writing, teaching, or publishing careers.

Memorial Hall, Room 100
10:00 am - 11:00 am
12:30 pm - 1:30 pm

Visibility Rule = “Session: English Course Selection”

Physics Course Selection Workshop

Dr. Thomas Green is an academic advisor for Physics students. With a Ph.D. in astrophysics, he offers expert advice on course selection, research opportunities, and graduate school applications, helping students excel in the field of physics.

Colburn Hall, Room 100
10:00 am - 11:00 am
12:30 pm - 1:30 pm

Visibility Rule = “Session: Physics Course Selection”

First Year Students and Family

Admitted First Year Information Session & Campus Tour

Location: Meet at the Currier Student Center
9:00 am - 10:00 am
10:30 am - 11:30 am
12:30 pm - 1:30 pm

Visibility Rule = “Session: First Year Tour”

Transfer Students and Family

Admitted Transfer Student Information Session & Campus Tour

Location: Meet at the Currier Student Center
9:00 am - 10:00 am
10:30 am - 11:30 am
12:30 pm - 1:30 pm

Visibility Rule = “Session: Transfer Tour”

International Students

International Students Q&A Session

Katherine Dryver is the Director of the International Student Services at Blackthorn University. Katherine oversees services and support for international students, ensuring a smooth transition to life and academics at the university.
- Location: Currier Student Center, Room D
- 9:30 am - 10:00 am
- 11:00 am - 11:30 am
- 1:00 pm - 1:30 pm

Visibility Rule = “Session: International Student Q&A”

Anyone

Residence Life Q&A

Jordan Matthews is an Assistant Director of Residential Life and oversees all aspects of residential life, including student programming, housing operations, and community development.

Currier Student Center, Room A
9:00 am - 9:30 am
10:00 am - 10:30 am
11:00 am - 11:30 am

This Session doesn’t need a Visibility Rule.

Tuition & Financial Aid Q&A

Alexandra Reed is an Assistant Director of Financial Aid. She leads a dedicated team in managing financial aid programs, scholarships, and student loans.

Currier Student Center, Room C
9:30 am - 10:00 am
10:30 am - 11:00 am
11:30 am - 12:00 pm

This Session doesn’t need a Visibility Rule.

BT Rules

We created the following BT Rules and BT Rule Conditions.

Event Items

Public Item Name: Student

Extend Visibility to Account = checked
Extend Eligibility to Account = not checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 – Field = “Persona (Persona__c)” > Operator = “EQUALS” > Value = “Student”
BT Rule_Event Item_Student

Public Item Name: Parent

Extend Visibility to Account = checked
Extend Eligibility to Account = not checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 - Field = “Persona (Persona__c)” > Operator = “EQUALS” > Value = “Parent”
BT Rule_Event Item_Parent

Public Item Name: Sibling

Extend Visibility to Account = checked
Extend Eligibility to Account = not checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 - Field = “Persona (Persona__c)” > Operator = “EQUALS” > Value = “Sibling”
BT Rule_Event Item_Sibling

Sessions

First Year Tour

Extend Visibility to Account = checked
Extend Eligibility to Account = checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 - Field = “Student Status (Student_Status__c)” > Operator = “EQUALS” > Value = “First Year”
2 - Field = “Persona (Persona__c)” > Operator = “EQUALS” > Value = “Student”
BT Rule_Session_First Year Tour

Transfer Tour

Extend Visibility to Account = checked
Extend Eligibility to Account = checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 - Field = “Persona (Persona__c)” > Operator = “EQUALS” > Value = “Student”
2 - Field = “Student Status (Student_Status__c)” > Operator = “EQUALS” > Value = “Transfer”
BT Rule_Session_Transfer Tour

International Student Q&A

Extend Visibility to Account = checked
Extend Eligibility to Account = checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 - Field = “Mailing Country (MailingCountry)” > Operator = “NOT EQUAL TO” > Value = “United States”
BT RUle_Session_International Student QA

Engineering Course Selection

Extend Visibility to Account = checked
Extend Eligibility to Account = not checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 - Field = “Persona (Persona__c)” > Operator = “EQUALS” > Value = “Student”
2 - Field = “Undergraduate Major (Undergraduate_Major__c)” > Operator = “EQUALS” > Value = “Engineering”
BT Rule_Session_Engineering

English Course Selection

Extend Visibility to Account = checked
Extend Eligibility to Account = not checked
Condition Type (Conditions) = “All of the conditions are met (AND)”

1 - Field = Persona (Persona__c)” > Operator = “EQUALS” > Value = “Student”
2 - Field = “Undergraduate Major (Undergraduate_Major__c)” > Operator = “EQUALS” > Value = “English”
BT Rule_Session_English