---
title: "Statuses and Lifecycle"
slug: "statuses-and-lifecycle"
updated: 2026-10-12T15:53:04Z
published: 2026-10-12T15:53:04Z
canonical: "docs.blackthorn.io/statuses-and-lifecycle"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.blackthorn.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Statuses and Lifecycle

Forge uses status fields to model the lifecycle of events, attendees, tickets, and sessions. Understanding what each status means — and what transitions are allowed — helps you manage your events correctly.

## Event status

| Status | Description | Registration open? |
| --- | --- | --- |
| Draft | Event is being configured. Not visible to registrants. | No |
| Active | Event is live. Registrations are open (if Visible is true). Default status on creation. | Yes |
| Completed | Event has passed. New registrations are closed. | No |
| Canceled | Event has been canceled. Attendees should be notified and refunds processed manually. | No |

| Forge | Salesforce Object | Salesforce Field |
| --- | --- | --- |
| Event status | conference360__Event__c | conference360__Status__c |

:::(Note) (Attendee tracking uses two separate status fields, not one) conference360__Attendee__c has independent Registration Status and Attendance Status fields — they are not the same field and don't move in lockstep. A person can be Registered (registration status) and still Pending (attendance status) until they're checked in at the door. :::

## Registration status

| Status | Description |
| --- | --- |
| Lead | Attendee record linked to a Lead rather than a Contact; has not yet registered. |
| To Invite | Queued to be invited but the invite has not been sent yet. |
| Invited | Invitation sent; has not yet registered. |
| Pending | Registration in progress or awaiting a downstream step (e.g. payment). |
| Registered | Registration complete (and payment captured, if required). |
| Waitlisted - Pending | Event or ticket is at capacity; person is on the waitlist awaiting a spot. |
| Waitlisted - Rejected | Person was on the waitlist but was not offered a spot. |
| Awaiting Approval | Registration requires manual approval before it's confirmed (invite-only / approval-gated events). |
| Rejected | Registration was declined during the approval step. |
| Declined | Person declined an invitation. |
| Canceled | Registration was canceled. Associated transactions may be refunded separately. |

## Attendance status

| Status | Description |
| --- | --- |
| Pending | Default. Has not been marked as attended or a no-show. |
| Attended | Checked in at the event. Set automatically by the mobile check-in app, or manually. |
| No-Show | Registered but did not attend. Set manually or by a Salesforce automation. |

| Forge | Salesforce Object | Salesforce Field |
| --- | --- | --- |
| Registration status | conference360__Attendee__c | conference360__Registration_Status__c |
| Attendance status | conference360__Attendee__c | conference360__Attendance_Status__c |

## Ticket / Item status

| Status | Description |
| --- | --- |
| Planned | Ticket is configured but not yet on sale. |
| On Sale | Ticket is available for purchase. |
| Sold Out | Quantity is exhausted. Waitlist may apply depending on event settings. |
| Closed | Sales window has ended (or was manually closed). |
| Unavailable | Ticket is hidden from the registration page. |

| Forge | Salesforce Object | Salesforce Field |
| --- | --- | --- |
| Ticket status | conference360__Event_Item__c | conference360__Status__c |

## Speaker / Sponsor confirmation status

| Status | Description |
| --- | --- |
| Pending | Invitation sent; awaiting confirmation. |
| Confirmed | Speaker or sponsor has accepted. Displayed on the event page if configured. |
| Declined | Speaker or sponsor declined. |

## Transaction status

A Transaction tracks two independent dimensions, not one combined status — the overall transaction lifecycle, and the underlying payment/capture state.

| Transaction Status | Description |
| --- | --- |
| Open | Created but not yet processed. Default on creation. |
| Process / Pending / Pending Payment Intent | Payment is being processed by the gateway. |
| Completed | Payment successfully captured. |
| On Hold | Held for manual review or action. |
| Needs Review | Flagged for manual review (e.g. a gateway dispute or mismatch). |
| Canceled | Transaction was canceled before completion. |
| Failed | Payment attempt failed. Registrant was not charged. |

| Payment Status | Description |
| --- | --- |
| Authorized / Uncaptured | Funds authorized on the card but not yet captured. |
| Captured / Paid | Payment captured successfully. |
| Partially Captured | Only part of the authorized amount was captured. |
| Refunded / Partially Refunded | Full or partial refund issued. |
| Disputed / Dispute Warning | Cardholder disputed the charge with their bank. |
| Transferred / In Transit | Funds moved toward payout. |
| Reversed / Partially Reversed | A prior transfer or payout was reversed, fully or partially. |

| Forge | Salesforce Object | Salesforce Field |
| --- | --- | --- |
| Transaction status | bt_stripe__Transaction__c | bt_stripe__Transaction_Status__c |
| Payment status | bt_stripe__Transaction__c | bt_stripe__Payment_Status__c |