---
title: "Inviting Attendees"
slug: "how-to-invite-attendees"
updated: 2023-05-03T19:52:02Z
published: 2023-05-03T19:52:02Z
canonical: "docs.blackthorn.io/how-to-invite-attendees"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.blackthorn.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Inviting Attendees

Do you have a list of people that you want to invite to your Event?

You can add them as Attendee records. These Attendee records will generate an AttendeeLink; a unique link that you can send through Salesforce or any integrated email service. When the recipient clicks the link, they are brought to your Event page with a personal welcome message.

Best part? Their information is prefilled when selecting a Ticket. Cool huh?!

There are two ways that Attendee records can be created:

- Manually create each Attendee record. <- quick way if you have a select few to invite.
- Automatically create Attendee records through a process flow, Campaign And Event Sync, or process builder. <- efficient way if you have many Attendees that need to be invited.

For the instructions below, we will be manually creating one Attendee record to show you the process. [Embedded content](https://www.youtube.com/embed/Wy-Jm_2q2eg)

## Create an Attendee Record

1. Navigate to your Events Related Lists and click **New** next to Attendees.
2. Either set the **Contact** or **Lead** lookup or create a new one.
  - Existing **Contact** or **Lead** Lookup: If the person you are inviting already has a Contact or Lead record in Salesforce, just set the respective lookup and click **Save**.
  - Create a new Contact or Lead: If the person you are inviting does not have a Contact or Lead record in Salesforce, define the "Attendee Info" fields and click **Save**.

**NOTE**

- Contact creation is based on your Salesforce matching/duplicate rules. The default matching logic references the Contacts or Leads first name, last name, and email. Click [here](/v1/docs/matching-in-salesforce) for more information regarding our matching logic.
- If you didn't define an Account, but did provide a Bucket Account for this Event in the Event Settings record, the new Contact will be added to that account.

## Set the Registration Status to "Invited"

When setting the **Registration Status** to "Invited" (this can happen automatically with our [Send Invite](/v1/docs/campaign-to-event-sync) button), it tells the AttendeeLink to show the [personal message](/v1/docs/welcome-message) and prefill the Attendee's information when they click on the link.

If you have activated our "Send Blackthorn | Event invite email" [workflow](/v1/docs/email-management-event-invites-reminders-more), when the **Registration Status** is updated to "Invited", an email will be immediately sent to the Attendee.