---
title: "Hotel Room Block Management"
slug: "hotel-room-block-management"
tags: ["Events"]
updated: 2024-02-07T21:45:05Z
published: 2024-02-07T21:45:05Z
canonical: "docs.blackthorn.io/hotel-room-block-management"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.blackthorn.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Hotel Room Block Management

Need to manage room blocks for your Attendees? Our Hotel Room Block and Hotel Booking objects makes it easy to manage your room blocks and streamline the communication process with venues.

## Important Definitions

#### Room Nights Available Field

The **Room Nights Available** field is automatically updated based on the **Total Room Nights** and **Room Nights Claimed**.

- **Room Nights Available** =  **Total Room Nights** – **Room Nights Claimed**

#### Room Nights Claimed Field

The **Room Nights Claimed** field is updated automatically. It equals the total number of room nights that are booked by Attendees.

#### Total Room Nights Field

The **Total Room Nights** field represents the total number of nights reserved or “set aside” for the Hotel Room Block.

## Create a New Hotel Room Block

1. After creating your Event, navigate to the Related Lists and create a new Hotel Room Block record.  

![Hotel Room Block Mgmt 1](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Hotel%20Room%20Block%20Mgmt%201.png)
2. Enter the name of the hotel in the **Name** field.
3. Select the **Start Date** and **End Date**.
4. Enter the **Total Room Nights** for the block.
5. Click **Save**.  

![Hotel Room Block Mgmt 2](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Hotel%20Room%20Block%20Mgmt%202.png)

After Attendees have registered for your Event, you can create a Hotel Booking record for them.

## Create a Hotel Booking Record

          Event Field

          

The **Event** field will now automatically populate once you save the Hotel Booking record. Edit the Hotel Booking page layout, uncheck the required field for the **Event** field and then remove it from the page layout.

1. Navigate to the Event record's Related List.
2. Click **New** next to the Hotel Booking object.  

![Hotel Room Block Mgmt 3](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Hotel%20Room%20Block%20Mgmt%203.png)
3. Enter in the **Arrival Date** and **Departure Date**.
4. Add the **Room Cost**.
5. Select a **Room Type**.
6. Click **Save**.

The **Contact**, **Total Room Cost**, and **Number of Room Nights** fields will automatically populate once you click save.

![Hotel Room Block Mgmt 4](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Hotel%20Room%20Block%20Mgmt%204.png)