---
title: "Create an Event"
slug: "events-objects-create-event"
tags: ["Events"]
updated: 2026-02-04T21:47:24Z
published: 2026-02-04T21:47:24Z
canonical: "docs.blackthorn.io/events-objects-create-event"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.blackthorn.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Create an Event

The Event object stores information about your Event, including what, where, and when. It’s also the place where you can find links to everything else that pertains to the Event.

![Event%20Object%20Overview](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Event%20Object%20Overview.png)

## Create an Event

1. Go to the Events tab.
2. Click **New**.
3. Fill in the fields in the sections below.
4. Click **Save**.

### Information

- **Event Name** (required)
- **Campaign**
- **Time Zone** (required)
- **Organizer (Contact)** - This field, or the **Organizer (Account)** field, will show who organized the Event under the title on the Event webpage.
- **Organizer (Account)** - This field will be overwritten by the **Organizer (Contact)** field if both fields are populated.
- **Event Settings** – Click [here](https://docs.blackthorn.io/docs/event-settings-1) for more information about Event Settings.
- **Event Group** - Click [here](https://docs.blackthorn.io/docs/event-groups) for more information about Event Groups.
- **Category**
- **UI Experience** - Click [here](https://docs.blackthorn.io/docs/ui-experience-2) for more information about the different user interfaces.
- **Publish**
- **Custom CSS Url**
- **Show Event Information**
- **Use Gradient**
- **Form (Post-Registration)** (conference360__Form_Post_Registration__c) - Click [here](https://docs.blackthorn.io/docs/create-form-elements#postregistration-forms) for more information about post-registration Forms.
- **Post Event Questions**
- **Post Event Survey Expiration Date** - Click here for information about [post-event surveys](https://docs.blackthorn.io/docs/create-form-elements#postevent-survey).
- **Visibility Control**- Click [here](https://docs.blackthorn.io/docs/visibility-control) for more information about visibility control.
- **Cancel Before Date**
- **Cancel Before Time**
- **Status**

![Create%20Event_New_1](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_1.png)

> [!NOTE]
> Why can’t I see the Organizer(Contact) field on the Event Webpage?
> 
> The **Organizer (Contact)** or **Organizer (Account)** field will only be visible on the Event webpage when the **UI Experience** is set to Simple or Tabbed.

### Free or Paid?

- **Free**
- **Payment Gateway** - Click [here](https://docs.blackthorn.io/docs/payment-gateway-setup) for more information about gateways.
- **Currency**
- **Sales Start Date**
- **Sales Start Time**
- **Sales End Date**
- **Sales End Time**
- **Payment Processing Fee**

![Create%20Event_New_2_Free%20or%20Paid](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/image-1704378266519.png)

### Dates

- **Event Start Date**
- **Event End Date**
- **Event Start Time**
- **Event End Time**

![Create%20Event_New_2_Dates](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_2_Dates.png)

### URLs & Info

- **Event Page URL**
- **Redirect URL**
- **Image URL**
- **Alternative Text for Visual Impairment** - This field is required if **Image URL** has a value.
- **Post Registration**
- **Webinar/Meeting URL** – Click [here](https://docs.blackthorn.io/docs/webinar-integration) for more information about webinar integrations.
- **Webinar/Meeting Password**
- **Webinar/Meeting Account**
- **Webinar/Meeting ID**
- **Thumbnail and Mobile Image URL** - Contains the default Event image used for Event Groups. The thumbnail image stored in this field can be used in three ways.
  - to prevent the Event’s image from distorting when the Event has **UI Experience** set to “Dynamic” and is part of an Event Group
  - as the Event banner for a mobile device
  - or if a user wants to use a different thumbnail than the Event banner

![Create%20Event_New_2_URLS%20and%20Info](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_2_URLS%20and%20Info.png)

### Description & Messages

- **Short Description**
- **Description**
- **Registration Success Message**
- **AttendeeLink Invite Message**
- **Calendar Location**
- **Calendar Description**
- **Precheckout Details**
- **Checkout Details**

![Create%20Event_New_3](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_3.png)

### Event Settings

- **Hide Register Button**

![Create%20Event_New_4_Event%20Settings](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_4_Event%20Settings.png)

### Display or Hide Features

- **Code Settings**
- **Contact Us Email**
- **Form (Pre-Registration)**
- **WiFi Message**
- **WiFi Network**
- **WiFi Password**

![Create%20Event_New_4_Display%20or%20Hide](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_4_Display%20or%20Hide.png)

### Venue

- **Venue**
- **Venue Name**
- **Venue Street**
- **Venue City**
- **Venue State/Province**
- **Venue Country**
- **Venue Postal Code**

![Create%20Event_New_4_Venue](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_4_Venue.png)

### Capacity

- **Total Capacity**

![Create%20Event_New_4_Capacity](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_4_Capacity.png)

### Waitlisting

- **Waitlist Enabled** - Click [here](https://docs.blackthorn.io/docs/event-waitlisting) for more information about waitlisting.
- **Waitlist Capacity**

![Create%20Event_New_4_Waitlisting](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_4_Waitlisting.png)

### Attendance Summaries

The rollup logic for the **Invited**, **Attended**, **Registered**, **Canceled**, **Waitlisted**, and **No Show** fields automatically recalculates when an Attendee record is created, updated, or removed.

- **Invited**: The number of Attendees who are/were invited to the Event.
- **Attended**:The number of registered Attendees who attended the Event.
- **Registered**: The number of Attendees with a **Registration Status** of “Registered” or “Pending.” Attendees with a **Registration Status** of “Waitlisted – Pending,” “Invited,” and “Canceled” are not included.
- **Canceled**: The number of registered or invited Attendees who canceled their registration.
- **Waitlisted**: If waitlisting is enabled, this value represents the number of Attendees who are waitlisted for the Event.
- **No Show**: The number of registered Attendees who did not attend the Event or were considered a “No Show.”
- **Attendee Visibility**: This field determines if the Attendee tab is visible on the Event webpage. The picklist options are “Always” and “Hide.”

![Create%20Event_New_5_Attendance](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_5_Attendance.png)

### Financial Summaries

- **Gross**
- **Tax**
- **Discount**
- **Total**
- **Net**
- **Balance Due**
- **Balance Paid**

![Create%20Event_New_5_Financial](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_5_Financial.png)

[Click here](https://docs.blackthorn.io/docs/sales-documents#rollup-fields) to learn how refunds can impact the values in the Financial Summaries’ fields.

### Budget & Expense Summaries

Click [here](https://docs.blackthorn.io/docs/event-budget-and-expense) for information about the Budget & Expense object.

- **Audiovisual (AV) Budget**
- **Audiovisual (AV) Expenses**
- **Catering (F&B) Budget**
- **Catering (F&B) Expenses**
- **Contingency Budget**
- **Contingency Expenses**
- **Decor Budget**
- **Decor Expenses**
- **Entertainment Budget**
- **Entertainment Expenses**
- **Marketing Budget**
- **Marketing Expenses**
- **Marketing (Social) Budget**
- **Marketing (Social) Expenses**
- **Other Budget**
- **Other Expenses**
- **Planning & Organization Budget**
- **Production & Staff Expenses**
- **Site Rental Budget**
- **Site Rental Expenses**

![Create%20Event_New_6](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/Create%20Event_New_6.png)

## Additional Functionality

- Publish the Event: If the Event’s **Publish** (conference360__Visible__c) field is set to “True” or checked, then the Event will be viewable via the **Event URL** and on all public Event Groups and Event lists. If the field is unchecked, the Event can only be viewed by clicking the **Preview** button.
- Event **Status** Field: The Event’s **Status** field shows the internal status of the Event and is used by Event Admins. For example, an Admin might change the **Status** to “Draft” to let other Admins know that they are updating the Event record. The values “Draft,” “Active,” “Canceled”, and “Completed” do not reflect if the Event has been published.
  - The Event **Status** is set to “Active” by default when the Event is created. Once the Event record exists, an Admin must manually change the field to “Completed” or “Canceled” or use the [Blackthorn | Events Status Update scheduled job](/v1/docs/events-admin-tab-scheduled-jobs#blackthorn-events-status-update) to update the field’s value.

- Records Related to an Event: The maximum number of related records supported per Event is 4000. However, we caution that Events with over 2000 related records may experience some sluggishness.

## Deprecated Fields

- AttendeeLink Questions (AttendeeLink_Questions__c)
- Automated Email From Address (conference360__Automated_Email_From_Address__c)
- Email Notifications (conference360__Communication_Preferences__c)
- Key (conference360__Key__c)
- Marketing Cloud MID (conference360__Marketing_Cloud_MID__c)
- Post Event Questions (conference360__Post_Event_Questions__c)
- Registration End Date (conference360__Registration_End_Date__c)
- Registration End Time (conference360__Registration_End_Time__c)
- Registration Start Date (conference360__Registration_Start_Date__c)
- Registration Start Time (conference360__Registration_Start_Time__c)
- Registration Questions (Registration_Questions__c)
- Shipping and Handling (conference360__Shipping_and_Handling__c)
- Social Message (conference360__Social_Message__c)
- Social Sharing URL (conference360__Social_Sharing_URL__c)
- Sponsor Balance Due (conference360__Sponsor_Balance_Due__c)
- Sponsor Balance Paid (conference360__Sponsor_Balance_Paid__c)
- Sponsor Discount (conference360__Sponsor_Discount__c)
- Sponsor Net (conference360__Sponsor_Net__c)
- Sponsor Shipping and Handling (conference360__Sponsor_Shipping_and_Handling__c)
- Sponsor Subtotal (conference360__Sponsor_Subtotal__c)
- Sponsor Tax (conference360__Sponsor_Tax__c)
- Sponsor Total (conference360__Sponsor_Total__c)
- Streaming Service URL (conference360__Streaming_Service_URL__c)
- Waitlist Message (conference360__Waitlist_Message__c)
- Waitlisting Method (conference360__Waitlisting_Method__c)