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    Create an Event
    • 18 Dec 2024
    • 2 Minutes to read
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    Create an Event

    • Updated on 18 Dec 2024
    • 2 Minutes to read
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    Article summary

    The Event object stores information about your Event, including what, where, and when. It’s also the place where you can find links to everything else that pertains to the Event.

    Event%20Object%20Overview

    Event Status Field

    The Event Status is set to “Active” by default when the Event is created. Once the Event record has been created, the Status can be updated. The initial Status will always be “Active” even when a new Event Record Type is created.

    Create an Event

    1. Go to the Events tab.

    2. Click New.

    3. Fill in the fields in the sections below.

    4. Click Save.

    Information

    • Event Name (required)

    • Campaign

    • Time Zone (required)

    • Organizer (Contact) - This field, or the Organizer (Account) field, will show who organized the Event under the title on the Event webpage.

    • Organizer (Account) - This field will be overwritten by the Organizer (Contact) field if both fields are populated.

    • Event Settings – Click here for more information about Event Settings.

    • Event Group - Click here for more information about Event Groups.

    • Category

    • UI Experience - Click here for more information about the different user interfaces.

    • Publish

    • Custom CSS Url

    • Show Event Information

    • Use Gradient

    • Form (Post-Registration) - Click here for more information about Forms.

    • Post Event Questions

    • Visibility Control- Click here for more information about visibility control.

    • Cancel Before Date

    • Cancel Before Time

    • Status

    Create%20Event_New_1

    Why can’t I see the Organizer(Contact) field on the Event Webpage?

    The Organizer (Contact) or Organizer (Account) field will only be visible on the Event webpage when the UI Experience is set to Simple or Tabbed.

    Free or Paid?

    • Free

    • Payment Gateway - Click here for more information about gateways.

    • Currency

    • Sales Start Date

    • Sales Start Time

    • Sales End Date

    • Sales End Time

    • Payment Processing Fee

    Create%20Event_New_2_Free%20or%20Paid

    Dates

    • Event Start Date

    • Event End Date

    • Event Start Time

    • Event End Time

    Create%20Event_New_2_Dates

    URLs & Info

    • Event Page URL

    • Redirect URL

    • Image URL

    • Alternative Text for Visual Impairment - This field is required if Image URL has a value.

    • Post Registration

    • Webinar/Meeting URL – Click here for more information about webinar integrations.

    • Webinar/Meeting Password

    • Webinar/Meeting Account

    • Webinar/Meeting ID

    • Thumbnail and Mobile Image URL - Contains the default Event image used for Event Groups. The thumbnail image stored in this field can be used in three ways.

      • to prevent the Event’s image from distorting when the Event has UI Experience set to “Dynamic” and is part of an Event Group

      • as the Event banner for a mobile device

      • or if a user wants to use a different thumbnail than the Event banner

    Create%20Event_New_2_URLS%20and%20Info

    Description & Messages

    • Short Description

    • Description

    • Registration Success Message

    • AttendeeLink Invite Message

    • Calendar Location

    • Calendar Description

    • Precheckout Details

    • Checkout Details

    Create%20Event_New_3

    Event Settings

    • Hide Register Button

    Create%20Event_New_4_Event%20Settings

    Display or Hide Features

    • Code Settings

    • Contact Us Email

    • Form (Pre-Registration)

    • WiFi Message

    • WiFi Network

    • WiFi Password

    Create%20Event_New_4_Display%20or%20Hide

    Venue

    • Venue

    • Venue Name

    • Venue Street

    • Venue City

    • Venue State/Province

    • Venue Country

    • Venue Postal Code

    Create%20Event_New_4_Venue

    Capacity

    • Total Capacity

    Create%20Event_New_4_Capacity

    Waitlisting

    • Waitlist Enabled - Click here for more information about waitlisting.

    • Waitlist Capacity

    Create%20Event_New_4_Waitlisting

    Attendance Summaries

    • Invited

    • Attended

    • Registered

    • Canceled

    • Waitlisted

    • No Show

    • Attendee Visibility

    Create%20Event_New_5_Attendance

    Financial Summaries

    • Gross

    • Tax

    • Discount

    • Total

    • Net

    • Balance Due

    • Balance Paid

    Create%20Event_New_5_Financial

    Budget & Expense Summaries

    Click here for information about the Budget & Expense object.

    • Audiovisual (AV) Budget

    • Audiovisual (AV) Expenses

    • Catering (F&B) Budget

    • Catering (F&B) Expenses

    • Contingency Budget

    • Contingency Expenses

    • Decor Budget

    • Decor Expenses

    • Entertainment Budget

    • Entertainment Expenses

    • Marketing Budget

    • Marketing Expenses

    • Marketing (Social) Budget

    • Marketing (Social) Expenses

    • Other Budget

    • Other Expenses

    • Planning & Organization Budget

    • Production & Staff Expenses

    • Site Rental Budget

    • Site Rental Expenses

    Create%20Event_New_6

    Deprecated Fields

    • AttendeeLink Questions (AttendeeLink_Questions__c)

    • Automated Email From Address (conference360__Automated_Email_From_Address__c)

    • Email Notifications (conference360__Communication_Preferences__c)

    • Key (conference360__Key__c)

    • Marketing Cloud MID (conference360__Marketing_Cloud_MID__c)

    • Post Event Questions (conference360__Post_Event_Questions__c)

    • Registration End Date (conference360__Registration_End_Date__c)

    • Registration End Time (conference360__Registration_End_Time__c)

    • Registration Start Date (conference360__Registration_Start_Date__c)

    • Registration Start Time (conference360__Registration_Start_Time__c)

    • Registration Questions (Registration_Questions__c)

    • Shipping and Handling (conference360__Shipping_and_Handling__c)

    • Social Message (conference360__Social_Message__c)

    • Social Sharing URL (conference360__Social_Sharing_URL__c)

    • Sponsor Balance Due (conference360__Sponsor_Balance_Due__c)

    • Sponsor Balance Paid (conference360__Sponsor_Balance_Paid__c)

    • Sponsor Discount (conference360__Sponsor_Discount__c)

    • Sponsor Net (conference360__Sponsor_Net__c)

    • Sponsor Shipping and Handling (conference360__Sponsor_Shipping_and_Handling__c)

    • Sponsor Subtotal (conference360__Sponsor_Subtotal__c)

    • Sponsor Tax (conference360__Sponsor_Tax__c)

    • Sponsor Total (conference360__Sponsor_Total__c)

    • Streaming Service URL (conference360__Streaming_Service_URL__c)

    • Waitlist Message (conference360__Waitlist_Message__c)

    • Waitlisting Method (conference360__Waitlisting_Method__c)

    What's Next
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