Sessions

Add Sessions to an Event for breakouts, presentations, discussions, or other activities.

Configure Sessions

1. From the Event record, navigate to the Sessions Related List and click New.
   

2. Enter the Session Name.

3. Add Session details such as,

   • Description
   • Image URL
   • Location
   • Start Date
   • Start Time
   • End Date
   • End Time

4. To limit the number of people that can register and attend a Session, enter an amount in the Quantity Available

The Quantity Remaining is a formula field that will automatically update.

Formula: Quantity Remaining = Quantity Available - Registered

Sold Out

When Waitlist Enabled is not checked and Quantity Remaining = "0", the Session will be sold out.

Waitlisted

When Waitlist Enabled is enabled and Quantity Remaining = "0", additional Session registrants will have a "Waitlisted - Pending" status and be added to the waitlist.

Hide on Event Page

The Hide On Event Page checkbox allows users to hide the Session from the Event's Session tab. As a result the Session will be invisible to the public.

To prevent that from occuring, the following needs to occur:

• The Session belongs to a specific track that is associated with an AttendeeLink invitation.
• The Session is pre-registered to an Attendee in the AttendeeLink invitation.
  

5. Once saved, view your newly created Session on the Event page.

Visibility

To show the Sessions on the Event, navigate to the Event Settings record and update the Sessions field to "Always". Make sure that the Session's Hide On Event Page field is unchecked.

Associate a Session with an Event Item Session

After creating a new Session, you need to create and associate the new Session with the Event Item Session.

1. On the newly created Session’s record, locate the Event Item Session's Related List.
2. Click New.
3. Select an Event Item in the Event Item field.
4. Click Save.

On the Event record, click Update. The Session will now appear on the Event's registration page.

Featured Sessions

If you would like to bring a few featured Sessions to the top of the page, the featured Session feature is just what you need!

Set Up (For Admins)

1. Open the Object Manager.
2. Navigate to the Session object.
3. Click Page Layouts and Session Layout.
4. Add the Feature Session checkbox field to the page layout.
   NOTE: If end-users need access to this and they aren't associated to a managed Blackthorn Events permission set, please add this field to their profile/custom permission set.

Test (For Event Managers)

If you would like to feature Sessions at the top of the Session tab in a carousel format, check the Feature Session checkbox field.

• If you add multiple featured Sessions, they will scroll through the featured session box every 10 seconds.
• Example: There are 3 featured Sessions added to this Event. There are 2 non-featured Sessions. Featured Sessions 1, 2, and 3 will scroll through the top margin.

Learn More About Session Related Items

• Add Attendees to Sessions here.
• Add Tracks to Sessions here.
• Add Staff to Sessions here.