--- title: "Use Case: Admitted Students' Day" slug: "advanced-visibility-use-case" updated: 2024-09-18T15:42:06Z published: 2024-09-18T15:42:06Z canonical: "docs.blackthorn.io/advanced-visibility-use-case" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.blackthorn.io/llms.txt > Use this file to discover all available pages before exploring further. # Use Case: Admitted Students' Day Admitted students are invited to spend the day at Blackthorn University to learn more about the student experience. Whether a student is about to graduate from high school, is transferring from another university, or is coming to Blackthorn University from abroad, there are multiple paths to success. - Date: April 12, 2025 - Time: 9:00 am - 3:00 pm - Location: Currier Student Center at 200 E. Monroe St, Chicago, IL 60601 ## Scenarios ### Visibility Rules #### International Student Session Last year, we encountered a problem when students interested in studying abroad attended the International Student Q&A session. This confusion made it difficult for our students from other countries to attend. This year, we added a visibility rule that allows only students (Contact) whose country (**Mailing Country**) does not equal the United States to see and register for the International Student Q&A session. (The BT Rule references data the student provided in their submitted application. This feature is also compatible with Person Account!) #### Major-specific Course Selection Workshops For the major-specific course selection workshops, we added a visibility rule that says Contacts with Undergraduate Major = “[major]” and Persona = “Student” can see and register for the workshop for their major. We also set **Extend Visibility to Account** to “True” so that the student’s parents can see the Session and register their child. We left **Extend Eligibility to Account** blank so that parents cannot register themselves or their students' younger siblings for the students-only workshop. ## New Fields For this use case, we added three fields to the Contact object: **Persona**, **Student Status**, and **Undergraduate Major**. - Field: **Student Status** - Data Type: Picklist - First Year - Transfer - Field: **Undergraduate Major** - Data Type: Multi-select Picklist - English - Engineering - Physics - Field: **Persona** - Data Type: Picklist - Student - Parent - Sibling ## Event Items ### Incoming Students - **Public Item Name** = “Incoming Student” - **Type** = “Main event ticket” - **Visibility Rule** = “Student Event Item” ### Parents - **Public Item Name** = “Parent” - **Type** = “Main event ticket” - **Visibility Rule** = “Parent Event Item” ### Siblings - **Public Item Name** = “Sibling” - **Type** = “Guest” - **Visibility Rule** = “Sibling Event Item” ## Sessions ### Students Only #### Engineering Course Selection Workshop Lisa Quintz is an academic advisor in the Engineering department, specializing in mechanical and civil engineering tracks. She is known for her practical advice on internships, co-ops, and career preparation in engineering fields. - Spencer Hall, Room 100 - 10:00 am - 11:00 am - 11:00 am - 12:00 pm **Visibility Rule** = “Session: Engineering Course Selection” #### English Course Selection Workshop John Taylor is an academic advisor for English majors. With a deep love for literature and writing, he enjoys helping students explore their literary passions and guiding them toward writing, teaching, or publishing careers. - Memorial Hall, Room 100 - 10:00 am - 11:00 am - 12:30 pm - 1:30 pm **Visibility Rule** = “Session: English Course Selection” #### Physics Course Selection Workshop Dr. Thomas Green is an academic advisor for Physics students. With a Ph.D. in astrophysics, he offers expert advice on course selection, research opportunities, and graduate school applications, helping students excel in the field of physics. - Colburn Hall, Room 100 - 10:00 am - 11:00 am - 12:30 pm - 1:30 pm **Visibility Rule** = “Session: Physics Course Selection” ### First Year Students and Family Admitted First Year Information Session & Campus Tour - Location: Meet at the Currier Student Center - 9:00 am - 10:00 am - 10:30 am - 11:30 am - 12:30 pm - 1:30 pm **Visibility Rule** = “Session: First Year Tour” ### Transfer Students and Family Admitted Transfer Student Information Session & Campus Tour - Location: Meet at the Currier Student Center - 9:00 am - 10:00 am - 10:30 am - 11:30 am - 12:30 pm - 1:30 pm **Visibility Rule** = “Session: Transfer Tour” ### International Students International Students Q&A Session - Katherine Dryver is the Director of the International Student Services at Blackthorn University. Katherine oversees services and support for international students, ensuring a smooth transition to life and academics at the university. - Location: Currier Student Center, Room D - 9:30 am - 10:00 am - 11:00 am - 11:30 am - 1:00 pm - 1:30 pm **Visibility Rule** = “Session: International Student Q&A” ### Anyone #### Residence Life Q&A Jordan Matthews is an Assistant Director of Residential Life and oversees all aspects of residential life, including student programming, housing operations, and community development. - Currier Student Center, Room A - 9:00 am - 9:30 am - 10:00 am - 10:30 am - 11:00 am - 11:30 am This Session doesn’t need a **Visibility Rule**. #### Tuition & Financial Aid Q&A Alexandra Reed is an Assistant Director of Financial Aid. She leads a dedicated team in managing financial aid programs, scholarships, and student loans. - Currier Student Center, Room C - 9:30 am - 10:00 am - 10:30 am - 11:00 am - 11:30 am - 12:00 pm This Session doesn’t need a **Visibility Rule**. ## BT Rules We created the following BT Rules and BT Rule Conditions. ### Event Items #### Public Item Name: Student - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = not checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 – **Field** = “Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Student” ![BT Rule_Event Item_Student](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Event%20Item_Student.png) #### Public Item Name: Parent - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = not checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = “Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Parent” ![BT Rule_Event Item_Parent](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Event%20Item_Parent.png) #### Public Item Name: Sibling - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = not checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = “Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Sibling” ![BT Rule_Event Item_Sibling](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Event%20Item_Sibling.png) ### Sessions #### First Year Tour - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = “Student Status (Student_Status__c)” > **Operator** = “EQUALS” > **Value** = “First Year” 2 - **Field** = “Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Student” ![BT Rule_Session_First Year Tour](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Session_First%20Year%20Tour.png) #### Transfer Tour - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = “Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Student” 2 - **Field** = “Student Status (Student_Status__c)” > **Operator** = “EQUALS” > **Value** = “Transfer” ![BT Rule_Session_Transfer Tour](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Session_Transfer%20Tour.png) #### International Student Q&A - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = “Mailing Country (MailingCountry)” > **Operator** = “NOT EQUAL TO” > **Value** = “United States” ![BT RUle_Session_International Student QA](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20RUle_Session_International%20Student%20QA.png) #### Engineering Course Selection - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = not checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = “Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Student” 2 - **Field** = “Undergraduate Major (Undergraduate_Major__c)” > **Operator** = “EQUALS” > **Value** = “Engineering” ![BT Rule_Session_Engineering](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Session_Engineering.png) #### English Course Selection - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = not checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Student” 2 - **Field** = “Undergraduate Major (Undergraduate_Major__c)” > **Operator** = “EQUALS” > **Value** = “English” ![BT Rule_Session_English](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Session_English.png) #### Physics Course Selection - **Extend Visibility to Account** = checked - **Extend Eligibility to Account** = not checked - **Condition Type** (Conditions) = “All of the conditions are met (AND)” 1 - **Field** = “Persona (Persona__c)” > **Operator** = “EQUALS” > **Value** = “Student” 2 - **Field** = “Undergraduate Major (Undergraduate_Major__c)” > **Operator** = “EQUALS” > **Value** = “Physics” ![BT Rule_Session_Physics](https://cdn.document360.io/f977eec0-500f-40a3-b663-724a51f78075/Images/Documentation/BT%20Rule_Session_Physics.png) ## List of Students & Families (Contacts) ### First Year Student - Name: Emily Johnson - Hometown: Chicago, IL - Parents: Michael Johnson - Siblings: One twin brother, Ryan - Major: English ### Transfer Student - Name: Henry Smith - Hometown: Atlanta, GA - Parents: Kate and Jake Smith - Siblings: no siblings - Major: Engineering ### International Student - Name: Mateo Alvarez - Hometown: Madrid, Spain - Parents: Elena and Javier Alvarez - Major: Physics